Explore Our Comprehensive Payroll and HR Services
Discover Hewitts Payroll’s full range of services, designed to ensure accuracy, compliance, and your peace of mind.
Fully Managed Payroll Solutions
Our fully managed payroll service provides a comprehensive, end-to-end solution designed to take the weight of payroll administration off your shoulders. We handle everything from gross-to-net calculations and statutory deductions (PAYE, NI, Student Loans) to payment notifications. By outsourcing to Hewitts Payroll, you ensure your staff are paid accurately and on time, every time, allowing you to focus your internal resources on growing your core business.
Pension Auto Enrolment
Staying compliant with UK pension legislation can be a complex and time-consuming task. At Hewitts Payroll, we manage the entire Auto Enrolment process for you, including assessing employee eligibility, managing opt-ins and opt-outs, and calculating precise employer and employee contributions. We also handle the essential communications with your chosen pension provider and ensure your Declaration of Compliance is filed correctly with The Pensions Regulator.
HR Documentation Support
Effective payroll is closely linked to robust HR practices. We provide expert HR Documentation Support to ensure your business is protected and your employees are well-informed. From drafting custom employment contracts and staff handbooks to providing templates for disciplinary or grievance procedures, we help you maintain professional documentation that aligns with current UK employment law and reflects your company’s specific culture and values.
Dedicated Account Manager
At Hewitts Payroll, we believe in the power of personal relationships. Every client is assigned a Dedicated Account Manager who acts as your single point of contact for all payroll matters. Rather than dealing with a generic call centre, you will work with an expert who understands your business, your specific payroll nuances, and your history. This ensures fast, accurate responses and a service that feels like an extension of your own team.
Employee Onboarding & Online Payslip Portal
At Hewitts Payroll, we bridge the gap between hiring and pay with our integrated Onboarding and Online Portal solution. We streamline the transition for new hires by securely collecting all necessary starter information and P45 data, ensuring they are set up accurately from their very first payday to avoid “emergency tax” issues. This digital-first experience continues throughout their employment via our secure portal, providing staff with 24/7 on-demand access to current and historic payslips, P60s, and P11Ds. By centralising these functions, we reduce your administrative burden, eliminate paper waste, and provide your team with a modern, professional payroll experience from day one.
RTI & GDPR Compliance
At Hewitts Payroll, we operate with a “compliance-first” mindset, ensuring your business is fully protected and aligned with both HMRC’s Real-Time Information (RTI) requirements and GDPR data standards. We manage all mandatory filings, including Full Payment Submissions (FPS) and Employer Payment Summaries (EPS), on or before every payday to ensure your tax records are accurate and penalty free. Simultaneously, we treat your sensitive employee data with the highest level of security, utilising encrypted transfers and strict processing protocols to meet all UK data protection laws. By merging meticulous tax reporting with robust information security, we provide total peace of mind that your payroll is both legally sound and data secure.
Our Service Process
Explore our clear, friendly steps to help you easily implement Hewitts Payroll’s services and enjoy seamless payroll management.
Step One: Discovery & Proposal
We begin by deeply understanding your current payroll requirements. We use a comprehensive Client Onboarding checklist to identify your specific needs. Based on your data, we provide an accurate estimate of costs and timelines to ensure full transparency.
Step Two: System Simulation
Before moving your entire team, we replicate your existing processes to ensure total accuracy. Your company is professionally configured within our platform. We select a mix of employees with complex pay details and various frequencies to run a payroll simulation. We match our results against your previous payslips and obtain your formal sign-off on the report formats. Once verified, we clear the simulation data so your live environment remains pristine.
Step Three: The Parallel Run
To give you 100% confidence, we run our system alongside your old one for a full pay cycle. We import all employee data, including essential Year-to-Date (YTD) figures and pension details. You run payroll on your current system while we run it on My Digital simultaneously. We compare reports from both systems to ensure every penny and RTI submission matches perfectly.
Step Four: Go LIVE
Once the parallel run is successfully completed and you are satisfied with the outputs, we take the lead. Hewitts Payroll officially takes over your processing. We handle all RTI submissions directly through our platform, ensuring you stay compliant and on time.